Reporting on the findings of an evaluation is an important part of the process. Your report will generally include the aims of the evaluation; the specific research questions addressed and performance indicators; data collection methods; the findings and recommendations for action.
Evaluation reports usually conclude with some recommendations. These recommendations need to be actionable, specific and make sense. Some readers will not read the whole report but turn directly to the recommendations - they represent the essence of the report's findings and conclusions, so you need to write them with clarity and accuracy. It is usually best practice to put recommendations in a numbered or bulleted list format. If action is imperative, list them in order of priority so that management know which items need attention first. If recommendations are of equal importance, list them in the same order that they appear throughout the report.
Tables, charts, quotes and photos are various ways you can make a report easy to read and interesting to your audience. Be mindful of confidentiality and always seek written permission before using identifying information or photos.
The organisation’s Annual Report is another vehicle to report some of the findings and outcomes from an evaluation. This is a good way to demonstrate to your funders and stakeholders that you are a ‘learning organisation’ which responds positively to evaluations. For more information on Annual Reports and other reporting processes visit the Community Door section on reporting.