The president or chairperson has an important role as a leader within the organisation, as well as the legal duty of ensuring orderly and correctly conducted meetings. An involved chairperson and committee can give paid and unpaid workers a great deal of support and practical help. Where good communication exists, the organisation is stronger and better.
The chairperson will also take the chair at meetings of the association and be responsible for good meeting procedure. Sometimes the chairperson is also the organisation's spokesperson. The role of spokesperson can be played by any member of the committee as long as everyone is clear who it is, and what the role means.
It is important to remember also that under the Act, every member of the management committee who is acting in the association's proper business or operations is considered to be an agent of the association. In the role of representing the organisation, the chairperson usually signs all official letters concerning changes in policy and letters to workers, committee members, and government departments and so on. Such official correspondence should be held on record and tabled at the subsequent management committee meeting.
Note also that if the audited annual financial statements and associated documents are not lodged with the chief executive of the Office of Fair Trading as required under the Act, the president/chairperson is liable for a penalty.